documents required for company registration in india
Essential Documents Required for Company Registration in India
Introduction:
Starting a business in India requires several legal formalities, and one of the crucial steps is registering your company. The process of company registration involves submitting various documents to the concerned authorities. This article aims to provide a comprehensive guide on the essential documents required for company registration in India, ensuring a smooth and hassle-free registration process.
1. Identity and Address Proof:
To establish the identity and location of the company’s directors and shareholders, the following documents are mandatory:
a) Directors:
– Aadhaar Card or PAN Card
– Passport (in case of foreign directors)
b) Shareholders:
– Aadhaar Card or PAN Card
– Passport (for foreign shareholders)
– Affidavit stating the beneficial ownership for non-resident individuals
2. Address Proof:
To confirm the registered office address of the company, the following documents must be submitted:
a) Rent Agreement:
– If the office is rented, a notarized copy of the rent agreement along with utility bills (electricity bill, water bill, etc.) in the name of the landlord.
b) Property Document:
– If the office is owned, submission of the conveyance deed or sale deed along with utility bills in the name of the owner.
c) No Objection Certificate (NOC):
– An NOC from the property owner with their consent to use the premises as the registered office of the company.
3. Memorandum of Association (MoA) and Articles of Association (AoA):
These documents outline the company’s objectives, rules, regulations, and internal governance. They need to be drafted and submitted to the Registrar of Companies (RoC). The subscribers and initial directors must sign these documents, including their full name, address, and occupation.
4. Declaration of Compliance:
This document, signed by a company secretary, chartered accountant, or advocate, confirms that all legal requirements for company registration have been duly fulfilled. It attests to the authenticity of the documents submitted to the RoC.
5. Director Identification Number (DIN):
Every director of the company needs to have a DIN. The following documents are required to obtain a DIN:
a) Passport size photograph
b) Address proof (Aadhaar Card, Passport, or Voter ID)
c) Personal Mobile Number and Email ID
d) Educational Qualifications
e) Occupation Details
6. Digital Signature Certificate (DSC):
A DSC is necessary for online filing of company registration documents. It ensures the security and authenticity of the information submitted. To obtain a DSC, the directors or authorized signatories have to submit the required documents along with the application form.
7. PAN and TAN Cards:
Permanent Account Number (PAN) and Tax Deduction and Collection Account Number (TAN) are mandatory for any business entity in India. The company needs to apply for both PAN and TAN upon registration.
Conclusion:
Registering a company in India necessitates careful preparation and compliance with legal procedures. Providing the required documents, such as identity proofs, address proofs, MoA, AoA, declaration of compliance, DIN, DSC, PAN, and TAN cards, is crucial to ensure a successful registration process. It is advised to engage the services of professionals familiar with company registration to avoid any errors or complications. By fulfilling these requirements, entrepreneurs can establish their business and explore the vast opportunities offered by the Indian market.,
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documents required for company registration in india
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documents required for company registration in india
This article is only published for informational purposes. Please consult your Chartered Accountant or Financial Advisor before making any important financial decisions.
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